Privacy Policy

Last Updated: 25.05.2023

This Privacy Policy describes how The Ferry Pilots Ltd. (“we,” “us,” or “our”) collects, uses, and protects the personal data of visitors (“you” or “your”) to our website, (“the Website”). We are committed to ensuring the privacy and security of your personal data. Please read this Privacy Policy carefully to understand how we handle your information.

1. Personal Data Collection

We collect personal data when you voluntarily provide it to us through the forms on our website. The types of personal data we may collect include:

  • Names
  • Contact information (email address, phone number, etc.)
  • Professional qualifications

2. Purpose of Data Collection

We collect personal data for the following purposes:

  • Facilitating pilot or crew member applications
  • Responding to inquiries
  • Providing services to potential clients
  • Sending email updates about our services and relevant industry information, if you choose to subscribe to our mailing list.
We will not sell your personal data to any third party.

3. Legal Basis

We process your personal data based on the following legal bases:

  • Consent: By submitting a form on our website, you provide your consent for us to collect and process your personal data for the purposes mentioned above.
  • Contract Fulfillment: Processing personal data may be necessary for fulfilling a contract or taking steps at your request prior to entering into a contract.
  • Compliance with Legal Obligations: We may process personal data to comply with our legal obligations.
  • Legitimate Interests: We may process personal data based on our legitimate interests, such as improving our services and communication.

4. Data Sharing

We may share personal data with the following parties:

  • Aviation authorities, regulatory bodies, or clients when you have applied for a job and we need to share your data to facilitate the application process.
  • Relevant authorities, countries, and our operations team when pilots are operating aircraft on our behalf to facilitate the ferry flight.
If personal data is transferred outside the UK or the European Economic Area (EEA), we will ensure appropriate safeguards are in place to protect your data, such as using standard contractual clauses.

5. Data Retention

We retain personal data for the following periods:

  • Job applicants: 3 years
  • Successful job applicants: 6 years
  • Pilots: 3 years
  • Pilots that have operated for us: 6 years
After the retention period expires, we will ask for your permission again, unless there are legal or industry-specific requirements that dictate longer retention periods.

6. User Rights

You have the following rights regarding your personal data:
  • Right to Access: You can request access to the personal data we hold about you.
  • Right to Rectify: If your personal data is inaccurate or incomplete, you can request us to correct or update it.
  • Right to Erase: You can request the deletion of your personal data, subject to legal obligations or legitimate interests.
  • Right to Restrict Processing: You can request us to restrict the processing of your personal data under certain circumstances.
  • Right to Object to Processing: You can object to the processing of your personal data based on our legitimate interests.
  • Right to Data Portability: You can request a copy of your personal data in a structured, commonly used, and machine-readable format.
To exercise your rights or make any requests regarding your personal data, please contact us using the following details:
The Ferry Pilots Ltd.
Castle House
High Street
SA18 2NB
United Kingdom
Phone: +447379037767

7. Security Measures

We have implemented appropriate security measures to protect your personal data from unauthorized access, disclosure, or alteration. These measures include encryption, access controls, regular system updates, and employee training.

8. Cookies and Tracking Technologies

We use cookies and similar tracking technologies on our website. By using the Website, you consent to the use of cookies in accordance with our Cookie Policy. For more information on the types of cookies used and how you can manage your preferences, please refer to our Cookie Policy.

9. Children's Privacy

Our services are not directed towards individuals under the age of 16. We do not knowingly collect personal data from children. If you believe that we have inadvertently collected personal data from a child, please contact us using the provided contact details, and we will take appropriate steps to delete such information.

10. Updates to the Policy

We may update this Privacy Policy from time to time. The updated version will be indicated by the “Last Updated” date at the beginning of the policy. We encourage you to review this policy periodically to stay informed about how we collect, use, and protect your personal data.